Import Export Specialist

Posted on 1.11.2018


This role supports Alvogen US Import and Export activities.


This includes providing global shipment visibility, maintaining and updating shipment milestones, identifying risks and opportunities for improvement in documentation and import and export processes.


The Import/Export Specialist is responsible for the day to day processing of products, equipment, and materials in and/or out of the country in accordance with the Code of Federal Regulations and organizational policy and procedure. This position supports adherence to all relevant local, country, government agency and international laws and processes.



The Import/Export Specialist reports to the Import/Export Manager.



  • Plan and coordinate international shipment of goods.
  • Manage 3rd party relationships with suppliers, carriers, freight forwarders, brokers, distribution services and government agencies regarding import/export movement.
  • Create and manage letters of instructions to brokers for the efficient, and lawful execution of all import/export activities, including ACE and other import tracking sites.
  • Maintain and share, knowledge of all relevant import/export laws and procedures; tariffs and duties; licenses and restrictions with colleagues as appropriate.
  • Communicate with other Alvogen and Norwich departments to establish and maintain effective Import/Export activities critical to the organization's sales, purchasing, materials management, production, warehousing, distribution and overall operating functions to include drug listing of product.
  • Provide solutions to challenges/obstacles in import/export activity and procedures.
  • Supports the monitoring, maintenance, and retention of records and documentation for all import/export activities in accordance with federal and corporate regulations.
  • Create commercial invoices and other related documentation for export shipments.
  • Maintain shipment progress via the Open Orders report.
  • Complete all inbound UPS ASNs for turnkey products.
  • Coordinate import and export of all sample shipments, domestically and internationally.
  • Provide proof of FDA release to internal teams as needed.
  • Remain current on all relevant global Customs regulations to identify risk and/or opportunity.
  • Travel up to 10% as needed.


  • Associate or bachelor’s degree in Business, Logistics, Supply Chain or related field.
  • 5+ years of professional work experience in Consumer Products, Pharmaceutical/Consumer Healthcare or related.
  • Knowledge of import & export regulations. Experience in governmental and external affairs and in working with government agencies/associations (NGO's - non-government organizations).
  • Knowledge of Harmonized Tariff Classification and Schedule B Classification.
  • Understanding of export documents such as bills of lading, air way bills, commercial invoices, shippers letter of instruction, letters of credit, etc.
  • Knowledge of Inco terms.
  • Experience with international Supply Chain and warehouse operations
  • Strong relationship development, client management, partner risk management, and communication skills.
  • Knowledge of current supply chain strategies and implementation tools.
  • Must be able to work Independently and with teams/departments including Supply Chain, Purchasing, Quality, Regulatory, R&D, etc.
  • Strong planning, time management, decision making and problem-solving skills
  • Proficient skills in Microsoft Word, Excel, and Outlook.
  • Excellent Written & Verbal Communication Skills.
  • Basic knowledge of DEA shipments a plus.
  • Experience importing Pharmaceutical and FDA regulated products preferred.


Current Good Manufacturing Practices (cGMP), Food and Drug Administration (FDA) and other related industry requirements.

We are an EEO Employer.